Bulk assign Power BI licenses using Azure AD

Another interesting question that I got earlier this week is how to assign bulk Power BI licenses to users based on their group membership. Fortunately this turns out to be rather straight forward, as with many cases the fact that Power BI is build on top of the Azure Stack helps us out yet again. Today we will be using Azure AD Premium and the Enterprise Mobility Suite to achieve our goal.

For this purpose I went to my test tenant and activated Azure AD Premium and Enterprise Mobility Suite preview. Next I created a security group called “testgroup”:

 Bulk assign Power BI licenses using Azure AD

Then I created a user in Office 365 that is member of my “testgroup” and doesn’t have a Power BI pro license (yet).

 Bulk assign Power BI licenses using Azure AD

Now let’s assign a Power BI Pro license to all users in the testgroup. To do this I go back to Azure AD and click on licenses:

 Bulk assign Power BI licenses using Azure AD

And then when I select “All products” I see the whole list of products in my domain, including both Power BI licenses:

 Bulk assign Power BI licenses using Azure AD

Now to assign a license I select the group “Power BI Pro” and click on “Licensed Groups”:

 Bulk assign Power BI licenses using Azure AD

Now I can use Assign button to add the “testgroup”, observe that the office group doesn’t show up here, I assume it doesn’t work for pure Office groups:

 Bulk assign Power BI licenses using Azure AD

Then I assign the Power BI Pro license:

 Bulk assign Power BI licenses using Azure AD

and when I am done I select “Assign”:

 Bulk assign Power BI licenses using Azure AD

Now I can see the group “testgroup” has Power BI Pro licenses assigned:

 Bulk assign Power BI licenses using Azure AD

And when I go back to the Office 365 portal I can see the user now has a Power BI Pro license:

 Bulk assign Power BI licenses using Azure AD

So that is simple elegant way to assign product licenses to your organization.

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Kasper On BI