5 Tips for Organizing Your Office for Added Productivity

gettyimages 496030575 e1475880057248 5 Tips for Organizing Your Office for Added Productivity

Work and life can get really hectic. The last thing you want to deal with when you’re handling a stress-filled environment is a messy, unorganized workspace. Below are a few tips to help alleviate some of these stresses.

Declutter and Clean Up

Drop what you’re doing (after you finishing reading this article, of course) and start decluttering your office space. Whether you’re a fairly organized person or your office space is starting to look like a storage unit, there’s bound to be room for decluttering and cleaning up. Before you get started and start throwing things away, it’s wise to create a plan of action. What are you going to keep, and what are you going to toss or give away? Also, think about usability when you’re going through what you should keep and what you should remove. If there’s something in your workspace that serves no purpose, ditch it. The less clutter and chaos happening in your office, the better!

If you have the time, it might be best to designate a couple of hours to simply clear out your office and only put back in what’s necessary. Haven’t used something in the last six months? There’s a strong chance that you simply don’t have any use for it, and thus can be removed from your workspace. Once you have all of the clutter removed and only the necessary items remain, you can move on to organization.

Simplify Your Desktop

We hear it time and time again from new customers reflecting on their new OnContact CRM software: “we’ve never been able to visualize our entire sales funnel until now.” That’s because our CRM comes equipped with an array of pipeline management features that give managers an in-depth, comprehensive look into their business’s sales pipeline. Once the CRM begins gathering sales data and marketing metrics, you’ll be able to visualize your sales funnel and better analyze your business’s sales and marketing efforts. The sales pipeline functionality allows you to drill down into specific portions of the funnel to better understand pain points and discover common challenges or opportunities that you see throughout the sales process across various customers and prospects.

Rethink Your Filing System

It’s the 21st century: do you really need all those massive filing cabinets filled with documents that you never look at? Can all of that wasted space be saved by simply utilizing your computer and saving all of those paper files online?

Even if you do still prefer the traditional paper filing system, it has to be maintained and organized. Whether you organize documents alphabetically, by project, or another method, you need to choose one that works for you, and one that you’re going to be able to stick with.

Organize Your Emails

The dreaded emails. You complain about them, but you’re not doing anything to make them less of a hassle and more of a routine. To continue the organization of your office from the desk and workspace to your computer, consider revising the way you save and document your emails.

Just like your filing cabinet, you need to utilize separate, coded files for emails to keep an organized, efficient workspace. Additionally, don’t just ignore emails that you have no interest in – mark them as read! An inbox that’s clean and organized will be a great stress relief when you’re parsing through emails and buried in work.

Revise your Work-Life Balance

If you find yourself struggling to stay focused at work, it’s not always just your hectic work space – it probably also has to do with your personal life. To alleviate the stress that your personal life can bring into your workspace, consider utilizing your time in different ways.

  • Structure your time – use the first 15 minutes you’re in the office to check up on your social media channels and/or emails so you don’t find yourself checking them throughout the rest of the day.
  • Use your morning commute – use the morning commute to check in on open projects, employees that work for you, or to simply reflect on what you want to accomplish that day.
  • Schedule quick breaks throughout the day – if possible, set quick 5-10 minute breaks throughout the day, rather than one lengthy one. This way, you’ll be able to reset and refocus after each project you work on.
  • Turn off popup notifications – If you find it impossible to completely put away your phone, at least turn off popup notifications. They’re just another distraction keeping you from being productive and focused on your work.

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